September 2, 2025


So, you’ve got the skills, the experience, the charm… and yet your résumé keeps vanishing into the black hole of HR software. That’s because you’re fighting the machine—an Applicant Tracking System (ATS). Think of it as Tinder for résumés: if you don’t have the right keywords, you’ll never get a swipe right.

Here’s how to make friends with robots:


Customize or Be Ghosted

Generic résumés are like mass texts: ignored. Tailor every résumé to the job description like you’re dressing for that one interview you really want to nail.


Speak Their Language (a.k.a. Keywords)

If the job post screams “project management,” don’t whisper “organized.” Match their words, both spelled out and abbreviated (PMO vs. Project Management Office). Robots are picky.


Keep It Simple, Human

No tables, sidebars, or cute section titles like “My Amazing Adventures.” Stick to boring headers: Work Experience, Education, Skills. Robots like boring.


Format Like It’s 1999

Reverse-chronological order is the Beyoncé of résumé formats—always on top, always works. Functional résumés? Robots swipe left.


Fonts: Don’t Get Fancy

Stick to the classics (Arial, Calibri, Times New Roman). If your font looks like it belongs on a wedding invitation, the ATS will choke.


Kill the Headers & Footers

That clever contact info in your page header? Lost forever. Keep important stuff front and center.


Save It Right

Docx is safest. PDF is okay if they say so. Just follow instructions like your career depends on it—because it does.

 


Bottom line: ATS isn’t out to get you, it’s just a dumb robot that needs clear instructions. Treat it like your GPS—feed it the right data, and you might actually get to your destination (aka an interview).


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